January 14 Organizational

INDEPENDENT SCHOOL DISTRICT NO. 477
JANUARY 14, 2014
ORGANIZATIONAL MEETING
Call to order and Pledge of Allegiance
The Organizational meeting of the School Board of District #477 was called to order by Chair Deb Ulm on the 14th day of January 2014, at 6:30 p.m. in the District Office Board Room.
Roll Call: Members Present: Craig Johnson, Eric Minks (arrived at 6:50 p.m.), Jeremy Miller, Chuck Nagle, Deb Ulm, Howard Vaillancourt, and Chad Young
Members Absent: None
Others present:
Superintendent Julia Espe,
Director of Business Services
Michelle Czech,
Director of Human Resources
Brenda Alexander
ACT ON AGENDA
Motion made by Howard Vaillancourt, and seconded by Chad Young, to approve the agenda as presented. Motion passed unanimously.
ELECT A SCHOOL BOARD CHAIR FOR 2014
Current Chair Deb Ulm called for nominations for the Office of School Board Chair for 2014.
Craig Johnson nominated Deb Ulm, and Chuck Nagle nominated Jeremy Miller. No further nominations were made. Upon roll the following voted in favor of Deb Ulm: Howard Vaillancourt, Craig Johnson, Jeremy Miller, and Chad Young. The following voted in favor of Jeremy Miller: Chuck Nagle and Deb Ulm. By a vote of 5:2, Deb Ulm was re-elected School Board Chair for 2014.
ELECT A VICE-CHAIR, CLERK, ACTING CLERK AND A TREASURER FOR 2014
Chair Ulm called for nominations for the office of School Board Vice Chair for 2014. Craig Johnson nominated Jeremy Miller, no further nominations were made, and by a unanimous vote, Jeremy Miller is the 2014 Vice Chair.
Chair Ulm called for nominations for the office of School Board Clerk for 2014. Craig Johnson nominated Eric Minks, no further nominations were made, and by a unanimous vote, Eric Minks is the 2014 School Board Clerk.
Chair Ulm called for nominations for the office of School Board Acting Clerk for 2014. Howard Vaillancourt nominated Chad Young, no further nominations were made, and by a unanimous vote, Chad Young is the 2014 School Board Acting Clerk.
Chair Ulm called for nominations for the office of School Board Treasurer for 2014. Craig Johnson nominated Howard Vaillancourt, and Howard Vaillancourt nominated Craig Johnson. No further nominations were made. Upon roll call vote the following voted in favor of Howard Vaillancourt: Jeremy Miller, Craig Johnson, Chad Young, Deb Ulm, Chuck Nagle. The following voted in favor of Craig Johnson: Howard Vaillancourt. By a vote of 5:1 Howard Vaillancourt is the 2014 School Board Treasurer.
CONSIDER BOARD COMPENSATION EFECTIVE FOR JANUARY 2014
Motion made by Howard Vaillancourt, and seconded by Craig Johnson, to keep the board compensation as it is in policy #299. Motion passed unanimously.
CONSIDER RESOLUTION DESIGNATING OFFICIAL DEPOSITORY FOR SCHOOL DISTRICT FUNDS AND INVESTMENTS FOR 2014.
A board member began a discussion with an opinion that it was not necessary for the District to have ten banks. Director of Business Services Michelle Czech explained the purpose and uses for each entity.
Motion by Howard Vaillancourt, and seconded by Jeremy Miller, to designate Bremer Bank; Peoples Bank of Commerce; Wells Fargo Bank; Minnesota School District Liquid Asset Fund; Citigroup; PMA Securities/MnTrust; Sherburne State Bank; The PFM Group; Edward Jones and Spire Financial as official depositories. Motion carried unanimously.
DESIGNATE THE OFFICIAL SCHOOL DISTRICT PUBLICATION FOR 2014
A board member asked if we had received a bid from the new publication entity in Princeton. Chair Ulm explained that it only ran one time a month. Therefore, it does not meet the criteria for school district publication.
Motion by Jeremy Miller, and second by Howard Vaillancourt, to designate the official school district publication be the Princeton Union Eagle for 2014. Motion passed unanimously.
DESIGNATE BOND COUNSEL FOR 2014
Motion by Chad Young, and seconded by Craig Johnson, to designate Knutson, Flynn & Deans as bond counsel for 2014. Motion carried unanimously.
DESIGNATE ATTORNEY FOR 2014
After a discussion involving some members opinions that the district should research other attorney representation, a motion was made by Craig Johnson, and seconded by Howard Vaillancourt, to designate Ratwick, Roszak & Maloney, and Rupp, Anderson, Squires, & Waldspurger as the designated attorneys for 2014. Upon roll call the following voted in favor of: Howard Vaillancourt, Craig Johnson, Chad Young, Deb Ulm, and Jeremy Miller. The following voted against: Chuck Nagle and Eric Minks. Motion passed 5:2.
SET DATES/TIMES OF 2014 REGULAR SCHOOL BOARD MEETINGS
After a discussion involving opinions from some board members against changing the set dates, Chair Ulm explained that this is an agenda item that is reviewed annually at the organizational meeting, not because one member has a personal schedule change.
Motion was made by Eric Minks and seconded by Craig Johnson to move the School Board meetings for 2014 to the 1st and 3rd Tuesdays of each month. Upon roll call the following voted in favor of: Eric Minks, Craig Johnson, Chad Young, and Deb Ulm. The following voted against: Chuck Nagle, Jeremy Miller, and Howard Vaillancourt. Motion passed 4:3
CONSIDER A RESOLUTION AUTHORIZING THE DIRECTOR OF BUSINESS SERVICES and/or DESIGNEE TO MAKE SHORT-TERM INVESTMENTS OF SCHOOL DISTRICT FUNDS
Motion by Craig Johnson, and seconded by Chad Young, to authorize the Director of Business Services and/or Designee to make short-term investments, deposits, transfers, and withdrawals from savings via wire transfers to other financial institutions, to make electronic fund transfers, and to sign stop-payments in accordance with existing Minnesota Statutes 123B.14, subdivision 1. Motion passed unanimously.
CONSIDER RESOLUTION AUTHORIZING THE SUPERINTENDENT AND DIRECTOR OF BUSINESS SERVICES TO LEASE, PURCHASE, AND CONTRACT FOR GOODS AND SERVICES
1. A board member began a discussion with an opinion to place a funding cap of $50,000.00 on this resolution.
2. Motion was made by Chuck Nagle with the stipulation that a 50k cap be placed on the resolution.
3. It was seconded by Eric Minks, to authorize the Superintendent and Director of Business Services to lease, purchase, and contract for goods and services within the general budget categories pursuant to Minnesota Statute123B.52, subdivision 2.
4. After a discussion and further research into the statute by another board member, the conclusion was that a funding cap on it was not needed.
5. Upon roll call the following voted in favor of: Chuck Nagle. The following voted against the same: Eric Minks, Jeremy Miller, Howard Vaillancourt, Craig Johnson, Chad Young, and Deb Ulm.
6. Motion failed.
The original motion was then made by Howard Vaillancourt, and seconded by Craig Johnson, to authorize the Superintendent and Director of Business Services to lease, purchase, and contract for goods and services within the general budget categories pursuant to Minnesota Statute123B.52, subdivision. Motion passed unanimously.
CONSIDER RESOLUTION AUTHORIZING DIRECTOR OF BUSINESS SERVICES TO USE FACSIMILE SIGNATURES
Motion by Howard Vaillancourt, and seconded by Craig Johnson, to authorize the Director of Business Services to use facsimile signatures for all school district checks and orders [and to authorize the Director of Business Services to use the 2014 facsimile signatures, if there are new members in the roles of: Chair, Clerk, and Treasurer, until a new signature plate is prepared]. Motion carried unanimously.
ADJOURN The meeting was adjourned at 7:20 p.m.
Chair, Deb Ulm
Recorder: Bridget Sorensen
Clerk, Eric Minks
Published in the
Princeton Union Eagle
February 6, 2014
172280

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